Invoice processing
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92% less manual invoice verification.
Automatically extract invoice data, reliably identify products, and post bonus points. InvoiceInsights™.Our AI-powered invoice processing handles the complexity while you retain full control.
Built for scale
Grows with your success.
The problem
Manual processing is not scalable.
Programs often fail due to the administrative burden of invoice verification. With thousands of submissions each month, every single invoice becomes a time drain.
Incorrect item numbers
Each invoice shows the wholesaler’s product numbers, not your own internal IDs. Simple OCR for extracting data is not sufficient in this case.
Thousands of variations
Your catalog contains over 25,000 items. Your wholesalers describe them differently every time.
Cryptic texts
Only your most experienced staff will recognize „SP-K 2M UP WC-El“ as a product name. A standard AI simply can’t manage that.
Third-party products
Not everything listed on the invoice is actually yours. Competitors’ products must be identified and handledin accordance with the law. and handled in accordance with the law.
5 - 15 minutes per invoice
Every invoice submitted is checked manually. With thousands of working hours involved this quickly adds up to hundreds of working hours.
Zero transparency
You don’t know what your customers are actually purchasing in the intermediary trade. Valuable data is being lost.
InvoiceInsights™
We unlock your data. You use it.
Our AI‑powered invoice processing automates the entire invoice workflow for B2B loyalty programs. From structured data extraction and rule‑based validation to verified product matching. Instead of spending hundreds of hours on manual reviews, you receive clean, validated, and fully integrated datasets that can be used immediately for reward point allocation.
Product registration
Warranty extensions or sweepstakes
Cashback promos
Buyer profiles and cashback
Bonus points
Brand loyalty and rewards shops
Target Agreements
Sales management and demand planning
Quality assurance
Monitoring, analysis and anti-fraud
Learning effects
Through continuous catalog training using feedback data
The solution
AI-powered invoice processing.
AI-Extraction
We don’t just extract fields. We understand context. Line items, quantities, and prices are captured semantically.
Business rules
Configurable rules validate every submission: Is the purchase date valid? Is the retailer correct? Has the limit been reached?
Review
Is the system uncertain? The item is sent to a Tinder‑style UI. One click to approve or reject.
Three‑stage matching
Known codes are recognized, descriptions are searched semantically, and complex cases are handled by an AI agent.
The solution
From processing to success.
Extraction & Validation
Matching & Review
The three‑stage logic identifies the right product. In cases of uncertainty, your team makes a decision in seconds using a simple review UI.
Integration & Rewards
Verified data flows directly into your loyalty backend. Points are credited, customers are notified, fully automated.
Business Intelligence
Finally know who buys what.
What are they buying?
When do they buy?
Who else do they buy from?
Who are top cusomters?
FAQs
Everything you need to know about InvoiceInsights™ AI-powered invoice processing.
How does InvoiceInsights™ AI-powered invoice processing work?
Do I need technical knowledge to use the solution?
The intuitive user interface of InvoiceInsights™ enables easy operation. In addition, our support team is available to assist you with any questions.
Is the software suitable for every company?
Yes. Thanks to customizable approval workflows and flexible pricing models, the AI-powered invoice processing can be tailored precisely to your company’s size and processes.
What integrations are available?
InvoiceInsights™ integrates seamlessly into existing IT systems and business processes, including common accounting and ERP systems such as SAP and DATEV, CRM systems like HubSpot and Pipedrive, as well as collaboration tools such as email and webhooks. This simplifies invoice exchange and collaboration with other stakeholders.
What sets InvoiceInsights™ apart from standard OCR?
Standard OCR merely recognizes text and extracts basic data. Invoice Insights goes far beyond that: it understands content semantically, matches data against catalogs, identifies third-party products, continuously learns over time, and enables advanced analyses, for example in procurement.
What happens if the AI makes a mistake?
InvoiceInsights™ provides a confidence score for every recognition result. If the system is uncertain about a detected item, it is automatically flagged for review. Your team can confirm or correct the decision with a single click. This feedback is fed directly back into the model, continuously improving recognition accuracy over time.
How long does onboarding take?
The onboarding process for InvoiceInsights™ is typically completed within 2–3 weeks. The system is configured and deployed in phases using your product catalog and business rules. Technical integration is carried out via a REST API.
Does it also work with handwritten receipts?
Yes. Our OCR for the AI-powered invoice processing is trained to reliably recognize handwritten notes as well as handwritten invoices from contractors and tradespeople.
How is data protection (GDPR) ensured?
What costs are associated with using the software?
The cost of using InvoiceInsights™ depends on several factors, including your company’s specific requirements and processing volume. InvoiceInsights™ offers flexible pricing models tailored to the needs of organizations of all sizes.